3580 BP Board Policy

District Records

LAST REVISED: 11/04/2009 · CHECKED: 5/24/2026 · REVISION ID: rgsnIZRvnusX9bD5ktikMA==

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District records shall be developed, maintained, and disposed of in accordance with law and California Department of Education regulations. The Superintendent or designee shall establish regulations that define records which are permanent, optional, and disposable and specify how each type of record is to be maintained or destroyed. Any photographic, microfilm, or electronic copies of original records shall be permanently retained. The Superintendent or designee shall ensure the confidentiality of records as required by law and shall establish regulations to safeguard data against damage or loss. Safe at Home Program District public records shall not include the actual addresses of students, parents/guardians, or employees when a substitute address is designated by the Secretary of State pursuant to the Safe at Home program. (Government Code 6206, 6207) When a substitute address card is provided pursuant to this program, the confidential, actual address may be used only to establish district residency requirements for enrollment and for school emergency purposes.

Legal & Management References

State

5 CCR 16020-16022 - Records; general provisions

5 CCR 16023-16027 - District records; retention and destruction

5 CCR 430-438 - Individual student records

Civ. Code 1798.29 - District records; breach of security

Code of Civil Procedure 1985.8 - Electronic Discovery Act

Code of Civil Procedure 2031.010-2031.060 - Civil Discovery Act; scope of discovery demand

Code of Civil Procedure 2031.210-2031.320 - Civil Discovery Act; response to inspection demand

Ed. Code 35145 - Public meetings

Ed. Code 35163 - Official actions, minutes and journal

Ed. Code 35252-35255 - Records and reports

Ed. Code 35266 - Cybersecurity

Ed. Code 44031 - Personnel file contents and inspection

Ed. Code 49065 - Reasonable charge for transcripts

Ed. Code 49069.7 - Absolute right to access

Gov. Code 11549.3 - Office of Information Security

Gov. Code 12946 - Fair Employment and Housing Act: discrimination prohibited

Gov. Code 6205-6210 - Confidentiality of addresses for victims of domestic violence, sexual assault, stalking, human trafficking, child abduction, and elder or dependent adult abuse

Gov. Code 6215-6216 - Address confidentiality; reproductive health care providers, employees, volunteers, patients, and other individuals who face threats or violence

Gov. Code 7920.000-7930.215 - California Public Records Act

Gov. Code 8586.5 - Office of Emergency Services; California Cybersecurity Information Center

Pen. Code 11170 - Retention of child abuse reports

Federal

20 USC 1232g - Family Educational Rights and Privacy Act (FERPA) of 1974

34 CFR 99.1-99.8 - Family Educational Rights and Privacy Act

Management Resources

California Secretary of State Publication - Records Management Handbook

State Ed. Tech. Directors Assoc. Pub. - Small Districts, Big Hurdles: Cybersecurity Support for Small, Rural, and Under-resourced School Districts, October 2023

Website - Safe at Home; Schools

Website - Federal Communications Commission, Schools and Libraries Cybersecurity Pilot Program

Website - Cybersecurity and Infrastructure Security Agency, Government Coordinating Councils

Website - California Office of Emergency Services

Website - CSBA District and County Office of Education Legal Services

Website - California Secretary of State