Parent/Guardian Notifications

Cautionary Notice 2010-13: AB 1610 (Ch. 724, Statutes of 2010) amended Education Code 37252.2 to relieve districts from the obligation, until July 1, 2013, to perform any activities that are deemed to be reimbursable state mandates under that section. As a result, certain provisions of the following policy or administrative regulation that reflect those requirements may be suspended. Note: This exhibit relates to notices which must be provided to parents/guardians. Unless otherwise indicated, code numbers below refer to Education Code sections. I. Annually When to Notify: Beginning of each school year Legal Code: Education Code 17612, 48980.3 BP/AR#: See AR 3514.2 Subject: Use of pesticide product, active ingredients, Internet address to access information When to Notify: Beginning of each school year Legal Code: Education Code 32255-32255.6, 48980 BP/AR#: See BP 5145.8, See AR 5145.8 Subject: Right to refrain from harmful or destructive use of animals When to Notify: Annually by February 1 Legal Code: Education Code 35256 BP/AR#: See BP 0510 Subject: School Accountability Report Card provided When to Notify: Beginning of each school year Legal Code: Education Code 35291, 48980 BP/AR#: See BP 5144, See AR 5144.1 Subject: District and site discipline rules When to Notify: Beginning of each school year if high school open campus Legal Code: Education Code 44808.5, 48980 BP/AR#: See BP 5112.5 Subject: Open campus When to Notify: Beginning of each school year if Board has adopted resolution allowing such absence Legal Code: Education Code 46014, 48980 BP/AR#: See BP 5113, See AR 5113 Subject: Absence for religious purposes When to Notify: Beginning of each school year Legal Code: Education Code 48205, 48980 BP/AR#: See BP 5113, See AR 5113 Subject: Absence for justifiable personal reasons When to Notify: Beginning of each school year Legal Code: Education Code 48205, 48980 BP/AR#: See AR 6154 Subject: Grade/credit cannot be reduced due to excused absence if work or test has been completed When to Notify: Beginning of each school year Legal Code: Education Code 48206.3, 48207, 48208, 48980 BP/AR#: See AR 6183 Subject: Availability of home/hospital instruction for students with temporary disabilities When to Notify: Beginning of each school year Legal Code: Education Code 48216, 48980 BP/AR#: See BP 5141.31, See AR 5141.31 Subject: Immunizations When to Notify: Beginning of each school year Legal Code: Education Code 48980 BP/AR#: See AR 5111.1, See AR 5116.1 See AR 5117 Subject: All statutory attendance options, available local attendance options, options for meeting residency When to Notify: Beginning of each school year Legal Code: Education Code 48980, 231.5 BP/AR#: See AR 5145.7 Subject: Sexual harassment policy as related to students When to Notify: Beginning of each school year Legal Code: Education Code 48980, 52244 BP/AR#: See AR 6141.5 Subject: Availability of state funds to cover costs of advanced placement exam fees When to Notify: Beginning of each school year Legal Code: Education Code 48980 BP/AR#: See BP 6111 Subject: Schedule of minimum days When to Notify: Beginning of each school year Legal Code: Education Code 49063, 49068, 49069, 20 USC 1232g, 34 CFR 99.7 BP/AR#: See BP 5125, See AR 5125 Subject: Student records: Inspect and review, access, types, location, persons responsible, location of log, access criteria, cost of copies, amendment requests, criteria to determine school official legitimate educational interest When to Notify: Beginning of each school year Legal Code: Education Code 49063, 49070 BP/AR#: See AR 5125, See AR 5125.3 Subject: Challenge, review and expunging of records When to Notify: Beginning of each school year Legal Code: Education Code 49063, 49073 BP/AR#: See AR 5125.1 Subject: Release of directory information When to Notify: Beginning of each school year Legal Code: Education Code 49063, 49091.14 BP/AR#: See AR 5020, See AR 5125 Subject: Availability of course prospectus When to Notify: Beginning of each school year Legal Code: Education Code 49423, 49480, 48980 BP/AR#: See AR 5141.21 Subject: Administration of prescribed medication When to Notify: Beginning of each school year Legal Code: Education Code 49451, 48980 BP/AR#: See BP 5141.3 Subject: Refusal to consent to physical examination When to Notify: Beginning of each school year Legal Code: Education Code 49472, 48980 BP/AR#: See BP 5143 Subject: Availability of insurance When to Notify: Beginning of each school year Legal Code: Education Code 49510-49520, 48980 BP/AR#: See BP 3553 Subject: Free and reduced price meals When to Notify: Annually Legal Code: Education Code 56301 BP/AR#: See BP 6164.4 Subject: Rights of all parents related to special education identification, referral, assessment, instructional planning, implementation and review, and procedures for initiating a referral for assessment When to Notify: Beginning of each school year Legal Code: Education Code 58501 BP/AR#: See BP 6181 Subject: Alternative schools When to Notify: Beginning of each school year Legal Code: 20 USC 1681-1688, 42 USC 2000d-2000d-7, 34 CFR 106.9 BP/AR#: See BP 0410, See BP 6178 Subject: Nondiscrimination on basis of sex, disability, ethnicity or lack of English skills When to Notify: Annually Legal Code: 5 CCR 4622 BP/AR#: See AR 1312.3 Subject: Uniform complaint procedures, available a[peals, civil law remedies, and identity of coordinator When to Notify: Beginning of each school year Legal Code: 20 USC 1232h BP/AR#: See AR 5022 Subject: Notice of privacy policy and dates of activities re: survey, health examination, or collection of personal information for marketing When to Notify: For districts receiving Title I funds, beginning of each school year Legal Code: 20 USC 6311 BP/AR#: See AR 4112.24, See AR 4222 Subject: Right to request information re: professional qualifications of their child's teacher and paraprofessional When to Notify: Annually to parent, teacher and employee organizations or, in their absence, individuals Legal Code: 40 CFR 763.84, 40 CFR 763.93 BP/AR#: See AR 3514 Subject: Availability of asbestos management plan; any inspections, response actions or post-response actions planned or in progress II. At Specific Times During the Student's Academic Career When to Notify: At least once before counseling in grades 7 through 12 Legal Code: Education Code 221.5, 48980 BP/AR#: See BP 6164.2 Subject: Course selection and career counseling When to Notify: At beginning of each school year if student has been placed in structured English immersion program Legal Code: Education Code 310, 5 CCR 11309 BP/AR#: See AR 6174 Subject: Placement of child in program and opportunity to apply for parental exception waiver When to Notify: Before high school student attends specialized secondary program on a university campus Legal Code: Education Code 17288 BP/AR#: None Subject: University campus buildings may not meet Education Code requirements for structural safety When to Notify: To members of athletic teams Legal Code: Education Code 32221.5 BP/AR#: See AR 5143 Subject: Offer of insurance, no-cost and low-cost program options When to Notify: Before presenting a course using live or dead animals or animal parts Legal Code: Education Code 32255-32255.6 BP/AR#: See BP 5145.8 Subject: Right to refrain from harmful or destructive use of animals When to Notify: When child first enrolls in a public school, if the school offers a fingerprinting program Legal Code: Education Code 32390, 48980 BP/AR#: See BP 5142.1 Subject: Fingerprinting program When to Notify: Beginning of each term for students who have not passed the exit exam by the end of grade 12 Legal Code: Education Code 37254 BP/AR#: See AR 6179 Subject: Availability of intensive instruction and services for two consecutive academic years and right to file complaint When to Notify: Upon registration, if K-6 students have not previously been transported Legal Code: Education Code 39831.5 BP/AR#: See AR 3543 Subject: School bus safety rules and information, list of stops, rules of conduct, red light crossing instructions, bus danger zones, walking to and from stops When to Notify: Beginning of each school year in grades 7-12 Legal Code: Education Code 46010.1 BP/AR#: See BP 5113 Subject: Absence for confidential medical services When to Notify: Upon admission to school Legal Code: Education Code 48216, 49403, Health and Safety Code 120365, 120370, 120375 BP/AR#: See AR 5141.31 Subject: Immunizations When to Notify: Before early entry to kindergarten, if offered Legal Code: Education Code 48000 BP/AR#: See AR 5111 Subject: Effects, advantages and disadvantages of early entry When to Notify: Beginning each school year in grades 9-12 and when high school student transfers into the district Education Code 48980, 60850 BP/AR#: See AR 6162.52 Subject: Requirement to pass the high school exit exam including: date of exam, requirements for passing, consequences of not passing, and that passing is a condition of graduation When to Notify: When students entering grade 7 Legal Code: Education Code 49452.7 BP/AR#: None Subject: Specified information on type 2 diabetes When to Notify: When in kindergarten or 1st grade if not previously enrolled in public school Legal Code: Education Code 49452.8 BP/AR#: See AR 5141.32 Subject: Requirement for oral health assessment, explanation of law, importance of teeth health, agency contact, privacy rights When to Notify: Beginning of each school year for students in grades 9-12 Legal Code: Education Code 51229, 48980 BP/AR#: See BP 6143 Subject: Explanation of college admission requirements, list of UC and CSU web sites that list certified courses, description of career technical education and CDE Internet address, how students may meet with counselors When to Notify: Beginning of each school year for students in grades 7-12 Legal Code: Education Code 51938, 48980 BP/AR#: See AR 6142.1 Subject: Explanation of sex and HIV/AIDS instruction; right to view A/V materials, who's teaching, request specific Education Code sections, right to excuse When to Notify: Upon assessment and reassessment of English proficiency and enrollment in program of education for English language learners Legal Code: Education Code 52164.1, 52164.3, 52173, 5 CCR 11303 BP/AR#: See AR 6174 Subject: Program of education for English language learners When to Notify: Within 20 working days of receiving results of standardized achievement tests Legal Code: Education Code 60641, 5 CCR 863 BP/AR#: See AR 6162.51 Subject: Results of tests; test purpose, individual score and intended use When to Notify: Annually to each high school student Legal Code: Education Code 66204 BP/AR#: BP 6143 Subject: Copy of list of courses offered Student that are certified by UC as meeting admission criteria When to Notify: When child is enrolled in kindergarten Legal Code: Health and Safety Code 124100 BP/AR#: See BP 5141.32 Subject: Health screening examination When to Notify: Prior student participation in gifted and talented program Legal Code: 5 CCR 3831 BP/AR#: See AR 6172 Subject: Gifted and talented student program When to Notify: Within 30 calendar days of receipt of CELDT results Legal Code: 5 CCR 11511.5 BP/AR#: See AR 6174 Subject: CELDT test results When to Notify: To students in grades 11 and 12, early enough to enable registration for current fall test Legal Code: 5 CCR 11523 BP/AR#: See AR 6146.2 Subject: Notice of proficiency examination provided under Education Code 48412 When to Notify: For districts receiving Title I funds, not later than 30 days after beginning of school year, to parents of English learners Legal Code: 20 USC 6312 BP/AR#: See AR 6174 Subject: Reasons for placement, level of proficiency, instructional methods, how program meets child's strengths and teaches English, exit requirements, right to choose another program III. When Special Circumstances Occur When to Notify: Upon receipt of a complaint alleging discrimination Legal Code: Education Code 262.3 BP/AR#: See AR 1312.3 Subject: Civil law remedies available to complaints When to Notify: At least 72 hours before use of pesticide product not included in annual list Legal Code: Education Code 17612 BP/AR#: See AR 3514.2 Subject: Intended use of pesticide product When to Notify: If school has lost its WASC accreditation status Legal Code: Education Code 35178.4 BP/AR#: See BP 6190 Subject: Loss of status, potential consequences When to Notify: At least six months before implementing a schoolwide uniform policy Legal Code: Education Code 35183 BP/AR#: See AR 5132 Subject: Dress code policy requiring schoolwide uniform When to Notify: Before implementing a year-round schedule Legal Code: Education Code 37616 BP/AR#: See BP 6117 Subject: Year-round schedule When to Notify: When interdistrict transfer is requested and not approved or denied within 30 days Legal Code: Education Code 46601 BP/AR#: See AR 5117 Subject: Appeal process When to Notify: When student identified as being at risk of retention Legal Code: Education Code 48070.5 BP/AR#: See AR 5123 Subject: Student at risk of retention When to Notify: When a student is classified a truant Legal Code: Education Code 48260.5 BP/AR#: See AR 5113.1 Subject: Truancy, parental obligation, availability of alternative programs, student consequences When to Notify: When a truant is referred to a SARB or probation department Legal Code: Education Code 48263 BP/AR#: See AR 5113.1 Subject: Name and address of SARB or probation department and reason for referral When to Notify: Prior to involuntary transfer to continuation school Legal Code: Education Code 48432.5 BP/AR#: See AR 6184 Subject: Right to require meeting prior to involuntary transfer to continuation school When to Notify: Prior to withholding grades, diplomas, or transcripts Legal Code: Education Code 48904 BP/AR#: See AR 5125.2 Subject: Damaged school property When to Notify: When withholding grades, diplomas or transcripts from transferring student Legal Code: Education Code 48904.3 BP/AR#: See AR 5125.2 Subject: Next school will continue withholding grades, diplomas or transcripts When to Notify: When student is released to peace officer Legal Code: Education Code 48906 BP/AR#: See BP 5145.11 Subject: Release of student to peace officer When to Notify: At time of suspension Legal Code: Education Code 48911 BP/AR#: See BP 5144.1, See AR 5144.1 Subject: Notice of suspension When to Notify: When original period of suspension is extended Legal Code: Education Code 48911 BP/AR#: See AR 5144.1 Subject: Extension of suspension When to Notify: Before holding a closes session re: suspension Legal Code: Education Code 48912 BP/AR#: See AR 5144.1 Subject: Intent to hold a closed session re: suspension When to Notify: When student expelled from another district for certain acts seeks admission Legal Code: Education Code 48915.1, 48918 BP/AR#: See AR 5119 Subject: Hearing re: possible danger presented by expelled student When to Notify: When readmission is denied Legal Code: Education Code 48916 BP/AR#: See AR 5144.1 Subject: Reasons for denial; determination of assigned program When to Notify: When expulsion occurs Legal Code: Education Code 48916 BP/AR#: See AR 5144.1 Subject: Description of readmission procedures When to Notify: 10 calendar days before expulsion hearing Legal Code: Education Code 48918 BP/AR#: See AR 5144.1 Subject: Notice of expulsion hearing When to Notify: When expulsion or suspension of expulsion occurs Legal Code: Education Code 48918 BP/AR#: See AR 5144.1 Subject: Decision to expel; right to appeal to county board; obligation to inform new district of status When to Notify: One month before the scheduled minimum day Legal Code: Education Code 48980 BP/AR#: See BP 6111 Subject: When minimum days are scheduled after the beginning of the school year When to Notify: When parents request guidelines for filing complaint of child abuse at a school site Legal Code: Education Code 48987 BP/AR#: See AR 5141.4 Subject: Guidelines for filing complaint of child abuse at a school site with local child protective agencies When to Notify: When student in danger of failing a course Legal Code: Education Code 49067 BP/AR#: See AR 5121 Subject: Student in danger of failing a course When to Notify: When student transfers from another district or private school Legal Code: Education Code 49068 BP/AR#: See AR 5125 Subject: Right to receive copy of student's record and to challenge its content When to Notify: Within 24 hours of release of information to a judge or probation officer Legal Code: Education Code 49076 BP/AR#: See AR 5125 Subject: Release of student record information to a judge or probation officer for conducting a truancy mediation program or for presenting evidence at a truancy petition When to Notify: Before release of information pursuant to court order or subpoena Legal Code: Education Code 49077 BP/AR#: See AR 5125 Subject: Release of information pursuant to court order or subpoena When to Notify: When screening results in suspicion that student has scoliosis Legal Code: Education Code 49452.5 BP/AR#: See BP 5141.3 Subject: Scoliosis screening When to Notify: When test results in discovery of visual or hearing defects Legal Code: Education Code 49456 BP/AR#: See BP 5141.3 Subject: Vision or hearing test When to Notify: Before any test questioning personal beliefs Legal Code: Education Code 51513 BP/AR#: See AR 5022 Subject: Permission for test, survey questioning personal beliefs When to Notify: Within 14 days of instruction if arrangement made for guest speaker after beginning of school year Legal Code: Education Code 51938 BP/AR#: BP 6142.1 Subject: Instruction in HIV/AIDS or sexual health education by guest speaker or outside consultant When to Notify: When migrant education program is established Legal Code: Education Code 54444.2 BP/AR#: See BP 6175, See AR 6175 Subject: Parent advisory council membership composition When to Notify: When child participates in licensed child care and development program Legal Code: Health and Safety Code 1596.857 BP/AR#: See AR 5148 Subject: Parent right to enter facility When to Notify: When sharing student immunization information with an immunization system Legal Code: Health and Safety Code 120440 BP/AR#: See AR 5125 Subject: Types of information to be shared, name and address of agency, acceptable use of the information, right to examine, right to refuse to share When to Notify: When hearing is requested by person asked to leave school premises Legal Code: Penal Code 627.5 BP/AR#: See AR 3515.2 Subject: Notice of hearing When to Notify: When providing written decision in response to a complaint re: discrimination, special education, or noncompliance with laws regulating educational programs Legal Code: 5 CCR 4631 BP/AR#: See AR 1312.3 Subject: Appeal rights and procedures When to Notify: When child participates in licensed child care and development program Legal Code: 5 CCR 18066 BP/AR#: See AR 5148 Subject: Policies re: unexcused absences When to Notify: For districts receiving Title I funds, when a child has been taught for four or more consecutive weeks by a teacher who is not "highly qualified" Legal Code: 20 USC 6311 BP/AR#: See AR 4112.24 Subject: Timely notice to parent of child's assignment When to Notify: When school identified for program improvement or corrective action, within 30 days of failure to make annual yearly progress Legal Code: 20 USC 6312 BP/AR#: See AR 0520.2 Subject: Notice of failure to parents of English language learners When to Notify: When school identified for program improvement or corrective action Legal Code: 20 USC 6316 BP/AR#: See AR 0520.2, See AR 5116.1 Subject Explanation of identification, reasons, how problem will be addressed, how parents can become involved, transfer option, availability of supplemental services When to Notify: For districts with schools that have been identified for program improvement or corrective action, annually Legal Code: 20 USC 6316 BP/AR#: See AR 0520.2 Subject: Availability of supplemental educational services, identity of providers, description of services, qualifications, effectiveness of providers When to Notify: When district identified for program improvement Legal Code: 20 USC 6316 BP/AR#: See AR 0520.3 Subject: Explanation of status, reasons for identification, how parents can participate in upgrading district When to Notify: For schools receiving Title I funds, upon development of parent involvement policy Legal Code: 20 USC 6318 BP/AR#: See AR 6020 Subject: Notice of policy When to Notify: For districts with secondary students receiving Title I funds Legal Code: 20 USC 7908 BP/AR#: See AR 5125.1 Subject: Notice that parents may request district to not release name, address, phone number of child to military recruiters without prior written consent When to Notify: When student transfers out of state and records are disclosed without consent pursuant to 34 CFR 99.30 Legal Code: 34 CFR 99.34 BP/AR#: AR 5125 Subject: Right to review records IV. Special Education Notices When to Notify: Prior to conducting initial evaluation Legal Code: Education Code 56301, 56321, 56321.5, 56321.6, 56329, 34 CFR 300.502 BP/AR#: See AR 6164.4 Subject: Proposed evaluation plan, related parental rights, prior written notice When to Notify: 24 hours before IEP when district intending to record Legal Code: Education Code 56341.1 BP/AR#: See AR 6159 Subject: Intention to audio-record IEP meeting When to Notify: Early enough to ensure opportunity for parent to attend IEP meeting Legal Code: Education Code 56341.5 34 CFR 300.322 BP/AR#: See AR 6159 Subject: Time, purpose, location, who in attendance, participation of others with special knowledge, transition statements if appropriate When to Notify: When parent orally requests review of IEP Legal Code: Education Code 56343.5 BP/AR#: See AR 6159 Subject: Need for written request When to Notify: For student receiving exit exam waiver, prior to receipt of diploma Legal Code: Education Code 60852.4 BP/AR#: See AR 6162.52 Subject: Right to FAPE When to Notify: Before functional behavioral assessment begins Legal Code: 5 CCR 3052 BP/AR#: See AR 6159.4 Subject: Notification and consent When to Notify: Before modification of behavioral intervention plan Legal Code: 5 CCR 3052 BP/AR#: See AR 6159.4 Subject: Need for modification, right to question modification When to Notify: Within one school day of emergency intervention or serious property damage Legal Code: 5 CCR 3052 BP/AR#: See AR 6159.4 Subject: Emergency intervention When to Notify: Whenever there is a proposal or refusal to initiate or change the identification, evaluation or placement, or FAPE Legal Code: 20 USC 1415(c), 34 CFR 300.503 BP/AR#: See AR 6159.1 Subject: Prior written notice When to Notify: Initial referral for evaluation Legal Code: 20 USC 1415(d), 34 CFR 300.503 BP/AR#: See AR 6159.1 Subject: Prior written notice and procedural safeguards notice When to Notify: Registration of complaint Legal Code: 20 USC 1415(d), 34 CFR 300.504 BP/AR#: See AR 6159.1 Subject: Procedural safeguards notice When to Notify: Disciplinary action taken for dangerous behavior Legal Code: 20 USC 1415(k), 34 CFR 300.530 BP/AR#: See AR 5144.2 Subject: Decision and procedural safeguards notice When to Notify: Suspension or change of placement for more than 10 days Legal Code: 20 USC 1415(k), 34 CFR 300.530 BP/AR#: See AR 5144.2 Subject: Decision and procedural safeguards notice When to Notify: Upon requesting a due process hearing Legal Code: 20 USC 1415(k), 34 CFR 300.508 BP/AR#: See AR 6159.1 Subject: Child's name, address, school, description of problem, proposed resolution V. Classroom Notices When to Notify: In each classroom in each school Legal Code: Education Code 35186 BP/AR#: See AR 1312.4, See E 1312.4 Subject: Complaint rights re: sufficiency instructional materials, teacher vacancy and misassignment, maintenance of facilities, and, for classrooms with grades 10-12, right of students who did not pass the exit exam to receive intensive instruction after completion of grade 12