5145.6 BP Board Policy

Parent/Guardian Notifications

LAST REVISED: 11/06/2024 · CHECKED: 5/24/2026 · REVISION ID: tf9JhJJZIkxV2PaHLveFVQ==

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The Governing Board desires to promote effective communication from the district and/or school to families to keep families informed regarding educational programs, school operations, and the legal rights of students and parents/guardians. The Superintendent or designee shall send parents/guardians all notifications required by law and any other notifications the Superintendent or designee believes will promote familial understanding and involvement. Notice of the rights and responsibilities of parents/guardians as specified in Education Code 48980 shall be sent at the beginning of each academic year and may be provided by regular mail, in electronic form when so requested by the parent/guardian, or by any other method normally used by the district for written communication with parents/guardians. (Education Code 48981) No activity specified in Education Code 48980 shall be undertaken with respect to any particular student unless the student's parent/guardian has been informed of such action through the annual notification or other separate special notification. Such notice shall state the activity that will be undertaken and the approximate date on which the activity will occur. (Education Code 48983-48984) The annual notification shall include a request that the parent/guardian sign the notice and return it to the school or, if the notice is provided in electronic format, that the parent/guardian submit a signed acknowledgement of receipt of the notice to the school. The parent/guardian's signature is not required. Any signature is an acknowledgment of receipt of the information but does not indicate that consent to participate in any particular program has been given or withheld. (Education Code 48982) Whenever a student enrolls in a district school during the school year, the student's parents/guardians shall be given all required parental notifications at that time. Notifications shall be presented in an understandable and uniform format. When necessary, the district shall provide notifications to qualified individuals with disabilities in alternative formats, such as braille, large font, or audio recordings, to enable such individuals to effectively participate in any program, service, or activity, as required by law. Whenever 15 percent or more of the students enrolled in a district school speak a single primary language other than English, as determined from the California Department of Education census data collected pursuant to Education Code 52164, all notices sent to the parent/guardian of any such student shall, in addition to being written in English, be written in the primary language, and may be responded to either in English or the primary language. (Education Code 48981, 48985) Whenever an employee learns that a student's parent/guardian is unable to understand the district's printed notifications for any reason, the employee shall inform the principal or designee, who shall work with the parent/guardian to establish other appropriate means of communication.

Legal & Management References

State

17 CCR 2950-2951 - Hearing tests

17 CCR 6000-6075 - School attendance immunization requirements

22 CCR 101218.1 - Child care and development licensing; parent/guardian rights

24 CCR 11B-703 - Bathroom signage

5 CCR 11303 - Reclassification of English learners

5 CCR 11511.5 - English language proficiency assessment; test results

5 CCR 11523 - Notice of proficiency examinations

5 CCR 17782 - Notice of Action; application for services

5 CCR 17783 - Notice of Action; recipient of services

5 CCR 18066 - Child care and development policies regarding excused and unexcused absences

5 CCR 18094-18095 - Notice of Action; child care and development services

5 CCR 18114 - Notice of delinquent fees; child care and development services

5 CCR 18118-18119 - Notice of Action; child care and development services

5 CCR 3052 - Behavioral intervention

5 CCR 4622 - Uniform complaint procedures

5 CCR 4631 - Uniform complaint procedures; notification of decision and right to appeal

5 CCR 4917 - Notification of sexual harassment policy

5 CCR 852 - Exemptions from state assessments

5 CCR 863 - Reports of state assessment results

Civ. Code 1798.29 - District records; breach of security

Ed. Code 17288 - Building standards for university campuses

Ed. Code 17612 - Notification of pesticide use

Ed. Code 220 - Prohibition of discrimination

Ed. Code 221.5 - Equal opportunity

Ed. Code 231.5 - Sexual harassment policy

Ed. Code 231.6 - Poster of sexual harassment policy

Ed. Code 234.1 - Student protections relating to discrimination, harassment, intimidation, and bullying

Ed. Code 234.7 - Student protections relating to immigration and citizenship status

Ed. Code 244 - Prohibition of discrimination; instructional materials

Ed. Code 262.3 - Appeals for discrimination complaints; information regarding availability of civil remedies

Ed. Code 310 - Language acquisition programs

Ed. Code 313 - Reclassification of English learners; parental consultation

Ed. Code 313.2 - Long-term English learner; notification

Ed. Code 32221.5 - Insurance for athletic team members

Ed. Code 32255-32255.6 - Student's right to refrain from harmful or destructive use of animals

Ed. Code 32282 - School safety plans

Ed. Code 32390 - Voluntary program for fingerprinting students

Ed. Code 33479-33479.9 - The Eric Parades Sudden Cardiac Arrest Prevention Act

Ed. Code 35160.5 - Extracurricular and cocurricular activities

Ed. Code 35178.4 - Notice of accreditation status

Ed. Code 35182.5 - Advertising in the classroom

Ed. Code 35183 - School dress code; uniforms

Ed. Code 35186 - Complaints concerning deficiencies in instructional materials and facilities

Ed. Code 35211 - Driver training; district insurance, parent/guardian liability

Ed. Code 35256 - School Accountability Report Card

Ed. Code 35258 - School Accountability Report Card

Ed. Code 35291 - Rules for student discipline

Ed. Code 35292.5 - All-gender restroom signage

Ed. Code 35292.6 - School maintenance

Ed. Code 37616 - Consultation regarding year-round schedule

Ed. Code 39831.5 - School bus rider rules and information

Ed. Code 41329 - School closures and consolidation

Ed. Code 440 - English language proficiency assessment; instruction in English language development

Ed. Code 44050 - Employee code of conduct; interaction with students

Ed. Code 44808.5 - Permission to leave school grounds

Ed. Code 46010.1 - Notice regarding excuse to obtain confidential medical services

Ed. Code 46014 - Regulations regarding absences for religious purposes

Ed. Code 46015 - Accommodations for pregnant and parenting students

Ed. Code 46160-46162 - Alternative schedule for junior high and high school; public hearing with notice

Ed. Code 46600-46611 - Interdistrict attendance agreements

Ed. Code 48000 - Minimum age of admission

Ed. Code 48070.5 - Promotion and retention of students

Ed. Code 48204 - Residency requirements

Ed. Code 48205 - Absence for personal reasons

Ed. Code 48206.3 - Students with temporary disabilities; individual instruction; definitions

Ed. Code 48207-48208 - Students with temporary disabilities in hospitals

Ed. Code 48213 - Prior notice of exclusion from attendance

Ed. Code 48216 - Immunization and exclusion from attendance

Ed. Code 48260.5 - Notice regarding truancy

Ed. Code 48262 - Need for parent/guardian conference regarding truancy

Ed. Code 48263 - Referral to school attendance review board or probation department

Ed. Code 48301 - Interdistrict transfers

Ed. Code 48412 - Certificate of proficiency

Ed. Code 48432.3 - Voluntary enrollment in continuation education

Ed. Code 48432.5 - Involuntary transfers of students

Ed. Code 48850-48859 - Students in foster care and students experiencing homelessness

Ed. Code 48850-48859 - Education of foster youth and homeless students

Ed. Code 48900.1 - Parent/Guardian attendance required after suspension

Ed. Code 48904 - Liability of parent/guardian for willful student misconduct

Ed. Code 48904-48904.3 - Withholding grades, diplomas, or transcripts

Ed. Code 48906 - Notification of release of student to peace officer

Ed. Code 48911 - Notification in case of suspension

Ed. Code 48911.1 - Assignment to supervised suspension classroom

Ed. Code 48912 - Closed sessions; consideration of suspension

Ed. Code 48915.1 - Expelled students; enrollment in another district

Ed. Code 48916 - Readmission procedures

Ed. Code 48918 - Rules governing expulsion procedures

Ed. Code 48929 - Transfer of student convicted of violent felony or misdemeanor

Ed. Code 48980 - Parent/Guardian notifications

Ed. Code 48980.3 - Notification of pesticide use

Ed. Code 48980.4 - Notice regarding full human papillomavirus (HPV) immunization

Ed. Code 48980.5 - Availability of apprenticeship programs

Ed. Code 48980.6 - Dual enrollment and International Baccalaureate options notification

Ed. Code 48981 - Time and means of notification

Ed. Code 48982 - Parent/Guardian signature acknowledging receipt of notice

Ed. Code 48983 - Contents of notice

Ed. Code 48984 - Activities prohibited unless notice given

Ed. Code 48985 - Notices to parents/guardian in language other than English

Ed. Code 48985.5 - Synthetic drug use

Ed. Code 48986 - Safe storage of firearms

Ed. Code 48987 - Child abuse information

Ed. Code 49013 - Use of uniform complaint procedures for complaints regarding student fees

Ed. Code 49063 - Notification of parent/guardian rights

Ed. Code 49067 - Student evaluation; student in danger of failing course

Ed. Code 49068 - Transfer of permanent enrollment and scholarship record

Ed. Code 49069.7 - Absolute right to access

Ed. Code 49070 - Challenging content of student record

Ed. Code 49073 - Release of directory information

Ed. Code 49073.6 - Student records; social media

Ed. Code 49076 - Access to student records

Ed. Code 49077 - Access to information concerning a student in compliance with court order

Ed. Code 49392 - Threats of homicide at school

Ed. Code 49403 - Cooperation in control of communicable disease and immunizations

Ed. Code 49423 - Administration of prescribed medication for student

Ed. Code 49428.5 - Mental health poster

Ed. Code 49451 - Physical examinations: parent/guardian refusal to consent

Ed. Code 49452.5 - Screening for scoliosis

Ed. Code 49452.6 - Type 1 diabetes informational materials

Ed. Code 49452.7 - Information on type 2 diabetes

Ed. Code 49452.8 - Oral health assessment

Ed. Code 49455.5 - Eye examination for purpose of eyeglasses

Ed. Code 49456 - Results of vision or hearing test

Ed. Code 49471-49472 - Insurance

Ed. Code 49475 - Student athletes; concussions and head injuries

Ed. Code 49476 - Student athletes; opioid fact sheet

Ed. Code 49480 - Continuing medication regimen for nonepisodic conditions

Ed. Code 49510-49520 - Duffy-Moscone Family Nutrition Education and Services Act of 1970

Ed. Code 51101 - Psychological testing

Ed. Code 51225.1 - Exemption from district graduation requirements

Ed. Code 51225.2 - Course credits

Ed. Code 51225.25 - Students participating in a newcomer program

Ed. Code 51225.3 - High school graduation requirements

Ed. Code 51225.31 - Graduation from high school; exemption for eligible students with special needs

Ed. Code 51225.8 - Completion and submission of FAFSA and CADAA

Ed. Code 51229 - Course of study for grades 7-12

Ed. Code 51500-51501 - Prejudices; nondiscriminatory subject matter

Ed. Code 51513 - Personal beliefs; privacy

Ed. Code 51749.5 - Independent study

Ed. Code 51938 - HIV/AIDS and sexual health instruction

Ed. Code 52062 - Local control and accountability plans and the statewide system of support

Ed. Code 52164 - Language census

Ed. Code 52164.1 - Census-taking methods; determination of primary language; assessment of language skills

Ed. Code 52164.3 - Reassessment of English learners; notification of results

Ed. Code 52242 - Advanced placement examination fees

Ed. Code 54444.2 - Migrant education programs; parent/guardian involvement

Ed. Code 56301 - Child-find system; policies regarding written notification rights

Ed. Code 56321 - Special education: proposed assessment plan

Ed. Code 56321.5-56321.6 - Notice of parent/guardian rights pertaining to special education

Ed. Code 56329 - Written notice of right to findings; independent assessment

Ed. Code 56341.1 - Development of individualized education program; right to audio record meeting

Ed. Code 56341.5 - Individualized education program team meetings

Ed. Code 56343.5 - Individualized education program meetings

Ed. Code 56366.45 - Change in status of a nonpublic, nonsectarian school or agency

Ed. Code 56521.1 - Behavioral intervention

Ed. Code 58501 - Alternative schools; notice required prior to establishment

Ed. Code 60615 - Exemption from state assessment

Ed. Code 60641 - California Assessment of Student Performance and Progress

Ed. Code 60900.5 - Use of CalPADS data

Ed. Code 69432.9 - Submission of grade point average to Cal Grant program

Ed. Code 8212 - Complaints related to preschool health and safety issues

Ed. Code 8483 - Before/after school program; enrollment priorities

Ed. Code 8489 - Expulsion and suspension procedures in child care and development services programs

Ed. Code 8489.1 - Expulsion and suspension procedures in child care and development services programs

H&S Code 104420 - Tobacco use prevention

H&S Code 104855 - Availability of topical fluoride treatment

H&S Code 116277 - Lead testing of potable water at schools and requirements to remedy

H&S Code 120365-120375 - Immunizations

H&S Code 120440 - Sharing immunization information

H&S Code 124100-124105 - Health screening and immunizations

H&S Code 1596.8555 - Administration of child day care licensing; posting license

H&S Code 1596.857 - Right to enter child care facility

H&S Code 1597.16 - Licensed child care centers; lead testing

H&S Code 1797.196 - Automated external defibrillator locations

Pen. Code 626.81 - Notice of permission granted to sex offender to volunteer on campus

Pen. Code 627.5 - Hearing request following denial or revocation of registration

W&I Code 10228 - Child care providers; posting of rates, discounts, and scholarships

Federal

20 USC 1232g - Family Educational Rights and Privacy Act (FERPA) of 1974

20 USC 1232h - Privacy rights

20 USC 1415 - Procedural safeguards

20 USC 6311 - State plan

20 USC 6312 - Local educational agency plan

20 USC 6318 - Parent/guardian and family engagement

20 USC 7704 - Impact Aid; policies and procedures related to children residing on Indian lands

20 USC 7908 - Armed forces recruiter access to students

34 CFR 104.32 - District responsibility to provide free appropriate public education

34 CFR 104.36 - Procedural safeguards

34 CFR 104.8 - Nondiscrimination

34 CFR 106.9 - Severability

34 CFR 200.48 - Teacher qualifications

34 CFR 222.94 - Impact Aid; district responsibilities

34 CFR 300.300 - Parent/Guardian consent for special education evaluation

34 CFR 300.322 - Parent/Guardian participation in IEP team meetings

34 CFR 300.502 - Independent educational evaluation of student with disability

34 CFR 300.503 - Prior written notice regarding identification, evaluation, or placement of student with disability

34 CFR 300.504 - Procedural safeguards notice for students with disabilities

34 CFR 300.508 - Due process complaint

34 CFR 300.530 - Discipline procedures

34 CFR 99.30 - Disclosure of personally identifiable information

34 CFR 99.34 - Student records; disclosure to other educational agencies

34 CFR 99.37 - Disclosure of directory information

34 CFR 99.7 - Student records; annual notification

40 CFR 763.84 - Asbestos inspections, response actions, and post-response actions

40 CFR 763.93 - Asbestos management plans

42 USC 11431-11435 - McKinney-Vento Homeless Assistance Act

42 USC 1758 - Child nutrition programs

7 CFR 245.5 - Eligibility criteria for free and reduced-price meals

7 CFR 245.6a - Verification of eligibility for free and reduced-price meals

Management Resources

CA Office of the Attorney General Publication - Promoting Safe Early Childhood Education for All: Guidance and Model Policies for Early Childhood Education and Child Care Providers Pursuant to the Family Preparedness Plan Act of 2025, April 2026

California Attorney General - Promoting a Safe and Secure Learning Environment for All: Guidance and Model Policies to Assist California's TK-12 Schools in Responding to Requests for Access and Information for Immigration Enforcement Purposes, December 2025

Court Decision - Mahmoud v. Taylor (2025) 606 U.S. 522

U.S. Department of Agriculture Publication - Civil Rights Compliance and Enforcement -- Nutrition Programs and Services, FNS Instruction 113-1, 2005

Website - CSBA District and County Office of Education Legal Services

Website - U.S. Department of Agriculture, Food and Nutrition Service

Website - Office of the Attorney General