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5121 AR Administrative Regulation

Grades/Evaluation Of Student Achievement

Grades for Achievement Grades for achievement shall be reported for each marking period as follows: A (90-100%) Outstanding Achievement 4.0 grade points B (80-89%) Above Average Achievement 3.0 grade points C (70-79%) Average Achievement 2.0 grade points D (60-69%) Below Average Achievement 1.0 grade points F (0-59%) Little or No Achievement 0 grade points I Incomplete 0 grade points Whenever it becomes evident to a teacher that a student is in danger of failing a course, the teacher shall arrange a conference with the student's parent/guardian or send the parent/guardian a written report. (Education Code 49067) An Incomplete is given only when a student's work is not finished because of illness or other excused absence. If not made up within six weeks, the Incomplete shall become an F. Grades for Physical Education No grade of a student participating in a physical education class may be adversely affected due to the fact that the student, because of circumstances beyond his/her control, does not wear standardized physical education apparel. (Education Code 49066) Student performance in high school physical education courses shall be based upon evaluation of the student's individual progress, attainment of goals in each instructional area, tests designed to determine skill and knowledge, and physical performance tests. Grades for Citizenship and Effort Grades for citizenship and effort shall be reported each marking period as follows: O Outstanding S Satisfactory N Needs Improvement Absences from School Teachers who withhold class credit because of excessive unexcused absences shall so inform the class and parents/guardians at the beginning of the semester. When an unexcused absence occurs, the student and parent/guardian shall again be notified of the district's policy regarding excessive unexcused absences. The student and parent/guardian shall have a reasonable opportunity to explain the absences. (Education Code 49067) If a student receives a failing grade because of unexcused absences, the student's record shall specify that the grade was assigned because of excessive unexcused absences. (Education Code 49067) Grades for a student in foster care shall not be lowered if the student is absent from school due to either of the following circumstances: (Education Code 49069.5) - A decision by a court or placement agency to change the student's placement, in which case the student's grades and credits shall be calculated as of the date the student left school - A verified court appearance or related court-ordered activity

Legal & Management References

State
5 CCR 10060 - Criteria for high school physical education programs
5 CCR 30008 - Definition of high school grade point average for student aid eligibility
Ed. Code 48070 - Promotion and retention
Ed. Code 48205 - Excused absences
Ed. Code 48800-48802 - Enrollment of gifted students in community college
Ed. Code 48904-48904.3 - Withholding grades, diplomas, or transcripts
Ed. Code 49066 - Grades; finalization; physical education class
Ed. Code 49067 - Mandated regulations regarding student's achievement
Ed. Code 49069.5 - Students in foster care; grades and credits
Ed. Code 51242 - Exemption from physical education based on participation in interscholastic athletics
Ed. Code 69432.9 - Cal Grant program; notification of grade point average
Ed. Code 76000-76002 - Enrollment in community college
Federal
20 USC 1232g - Family Educational Rights and Privacy Act (FERPA) of 1974
34 CFR 99.1-99.67 - Family Educational Rights and Privacy
Management Resources
Court Decision - Johnson v. Santa Monica-Malibu Unified School District Board of Education (1986) 179 Cal.App.3d 593
Court Decision - Las Virgenes Educators Association v. Las Virgenes Unified School District (2001) 86 Cal.App.4th 1
Court Decision - Owasso Independent School District v. Falvo (2002) 534 U.S. 426
Court Decision - Swany v. San Ramon Valley Unified School District (1989) 720 F.Supp. 764
CSBA Publication - Research-Supported Strategies to Improve the Accuracy and Fairness of Grades, Governance Brief, July 2016
U.S. DOE Office for Civil Rights Correspondence - Report Cards and Transcripts for Students with Disabilities, October 17, 2008
Website - CSBA District and County Office of Education Legal Services
Website - California Student Aid Commission
Website - CSBA
Website - U.S. Department of Education, Office for Civil Rights
Website - California Department of Education

Cross References